Event Coordinator

Overview

YAM Powersports, a motorcycle dealership group with operations in Arizona and Mississippi, is seeking an experienced Event Coordinator to join our team in Peoria, AZ.
 
In this position, you’ll oversee all events for a fast-paced, growing dealership. If you’re looking to rev up your career, we’d like to hear from you – and if you have a passion for powersports, we’d love to hear from you!
 
Job Title:                   Event Coordinator
Department:              Administration
Reports to:                General Manager
FLSA Status:             Full-Time/Hourly/Non-Exempt/Not Safety Sensitive
 
Job Summary:
Driving incremental customers to the dealership by branding the dealership through identifying off-site promotional opportunities, staffing the off-site location, and getting all the necessary products and displays set up.  Serve as the first point of contact for any inquiries for donations, representatives from advertising companies.
 
Job Requirements:

• Must have prior event experience including working with groups/organizations/charities on a marketing basis
• Motorcycle industry background highly desired or enthusiasm to learn our brands
• Must be comfortable communicating with vendors
• Basic Microsoft Office experience
• A positive and fun personality are a plus
• Must be available nights, weekends and provide own transportation for all events on and off site

 Job Responsibilities:

• Manage social media sites
• Monitor internet review sites for potential customer issues and draft responses
• Collect pricing and availability from vendors for our events
• Fulfill Event Checklist and return to Marketing Manager/GM immediately following each event.
• Post event photos before, during, and after event in a specified album.
• Distribute event itineraries with details on day of event to all staff
• Attend weekly manager meetings and provide a past event review and upcoming event update
• Attend weekly internal Marketing meetings to provide update on event planning status

• Maintain in-store promotional material including door flyers, bag stuffers and signage
• Regularly update staff on current events, promotions, etc
• Handle all incoming inquiries for donation requests and track them for the Marketing Manager and General Manager to review.
• Maintain event calendar
• Coordinate rides that leave from the dealership
• Plan and execute events to dealership standards
• Hire and staff servers of beer/food and promotional models for events
• Create layout of the property for events
• Coordinate catering needs, prepares conference materials, books bands/entertainment, and other miscellaneous tasks that go into prepping for an event
• Coordinate off-site promotions including staffing the event and getting motorcycles to the off-site location and displayed
• Train staff on process for serving food and drinks to customers
• Serve as the main communicator of events and marketing promotions on-site
• Obtain tent permits, liquor permits, and special event permits from city and state
• Track various expenditures and revenues, collecting fees and maintaining any necessary records.
• Obtain specials from department managers for each e-blast (Sales, P&A, Service) and send to Marketing Manager each week. Work with the Asst. Marketing and Graphic Design Manager to obtain this information.
• Handle all potential advertising mediums and present potential opportunities to the Marketing Director to review
• Provide feedback on ways to improve events in a cost-effective way

• Other duties, as assigned.

 
Physical Demands:

• Occasionally required to bend, stoop, crouch, reach, and lift up to 40 lbs.
• Sometimes required to stand for several hours
• Frequently works on a computer in a typical office environment.

Working Conditions:

• Is potentially exposed to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.
• The noise level in the work environment is occasionally loud.
• Occasionally, exposed to exhaust fumes or other airborne particles.
• May be required to work odd, unusual or extended hours. 

We are an Equal Opportunity Employer (Gender/Minority/Veterans/Disabled) and participate with the E-Verify Employment Eligibility program