Project Administrator – Design Dept

Overview

Hourly, non-exempt – $16.00 + DOE

We are seeking a highly organized and focused Project Coordinator for our design department.  The Project Coordinator will collaborate communicate, and assist in design projects with internal teams and/or outside vendors.  The Project Coordinator provides administrative support as a direct report to the Senior Project Manager, to help ensure the project(s) information and details are tracked and communicated to all affiliated departments.

Well qualified individuals have at least two years of experience with project coordination.  You must possess strong multi-tasking and problem solving skills, with the ability to provide excellent communication to our team members and vendors.
 
ROLES & RESPONSIBILITIES

• Coordinate activities, resources, equipment and information.
• Assist in the scheduling of meetings to ensure planning and updates throughout the course of a project.
• Schedule, track dates, budgets, pricing, critical/key info, and other information on spreadsheets.
• Maintain comprehensive project documentation and reports.
• Creating forms and other documentation that can aid in tracking, communicating, and the consolidation of information.
• Communication link between Design, Marketing, Purchasing, and Sales Departments, to ensure that the consistent and accurate flow of product information is communicated in an organized and timely manner.
• Communication link with Purchasing to advise individual product status / life cycle.
• Work directly with vendors and other team members to respond to requests and communicate project status. If issues arise, must be able to troubleshoot and clearly articulate proposed solutions to the supervisor.
• Monitor and tracking of e-mail and Skype communication of critical details that require tracking and updating the segment Line Lists and Development Matrix within the PLM.
• Update, maintain, and communicate product Line List for all segments.
• Update and maintain Development Matrix for all segments.

• Maintain many aspects of the product development that requires frequent updates.
• Create visual schedules for product development projects by working with each of the developers.
• Assist in the PO hand-off to Purchasing.
• Work with Purchasing to ensure that Domestic and International PO’s have all the details needed and that PO’s are issued when required.
• Track open PO’s production schedules with factories on new orders – update line list with current info.
• Some development tasks and or projects required – this may mean updates to existing, or new projects.
• Coordinating and tracking all sample requirements and shipments.
• Help to create QC documentation and procedure.
• QA check and inspections on incoming production (new and re-orders).
• Help manage QA review and issues with vendors.
• Coordinate and assist in product sample shipment to vendors.
• Testing and functionality verification of UPC / Barcodes.
• Assist in testing products.

• Other duties as required.

DESIRED QUALITIES

• Associates (AS) degree from two or four-year college or university is preferred but not required.
• A minimum of two years of project coordination experience and/or training is preferred.
• Ability to multi-task and work in seasonal fast paced environment.

• Be highly organized, with acute attention to process and detail.
• Excellent interpersonal skills with the ability to work together as a team to achieve goals.
• Excellent problem solving and communication skills.
• Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook) programs.  Adobe Suite (Illustrator, Photoshop, InDesign) Microsoft Project or other PLM software also a plus, but not required.
• Ability to use good judgment in recognizing scope of authority in responding to problems.
• Ability to produce high quality work without immediate supervision.
• Knowledge of FLY Racing brand and power sports industry a plus.

COMPANY CULTURE
Love the great outdoors? Love being a part of a fast-paced, expanding community of passionate motosport enthusiasts? Well we do too. So what is it we do here at WPS? We like to say “we sell fun.” As one of the fastest growing wholesale distributors of aftermarket powersports parts, apparel, and accessories we believe in working hard and playing harder. We sell fun products, delivering to a nationwide-network of dealers from six warehouse locations around the country. Beyond our enthusiasm for the powersports industry, WPS is committed to the lives of its employees and provides many perks. Take advantage of a fully groomed motocross track during scheduled company ride days; get in a lunchtime workout session at our state-of-the-art gym facility, complete with half-court basketball court; play ping pong, darts or use the pool tables in the company break room; and enjoy the employee-appreciation BBQ’s. We provide a comprehensive package of benefits which include Medical, Dental, Vision, Life and supplemental insurance; 401K and ROTH 401K with company match; Vacation and Sick time, Hospital time, competitive pay and an exciting work experience!