Overview

Bookkeeper/Administrative Assistant
We are looking for a responsible Bookkeeper/Administrative Assistant to perform a variety of bookkeeping and clerical tasks. Lightspeed Evo experience is preferred. Duties of the Bookkeeper/Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include management of accounts, liabilities, billing, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems with Tuesday through Saturday work schedule. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administration and familiarity within the powersports industry, we’d like to meet you. Ultimately, a successful Bookkeeper/Administrative should ensure the efficient and smooth day-to-day operation of our office in Saint Petersburg.

Responsibilities

Management of accounts the owners expect
Working hand in hand with owner on banking, accounting, etc
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

 

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Bookkeeping experience required
Understanding of Lightspeed(CDK) DMS preferred