OFFICE MANAGER/CONTROLLER MOTORCYCLE DEALERSHIP
Profile and Description
In the business office, the employee is our customer. We recognize how hard our employees work to serve our clients and help our business grow. We’re looking for an experienced Office manager to make sure that all of our staff receives the support they need on a day to day basis. Duties include processing and generating financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. We also need a professional who is willing to work cross-departmentally to ensure the entire business runs as smoothly as possible.
Duties and Responsibilities
Hires, trains, and supervises office personnel.
Analyzes and organizes office operations and procedures.
Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer’s format and time frame.
Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
Prepares daily bank deposit and cash report.
Maintains an effective cash management system. Forecasts cash needs.
Controls petty cash amounts for dealership and sales department.
Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
Reconciles select accounts monthly.
Approves adjustments to inventory and receivable accounts.
Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
Participates in the preparation of short- and long-term forecasts.
Assists in completion of annual review/audit.
Ensures compliance with all government regulations.
Prepares payroll on a timely basis, posts payroll, and maintains payroll records.
Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
Prepares employee health/life benefit payments.
Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
Administers charge-back program for late charges to inventory.
Prepares monthly floor plan report for use in commission calculations.
Prepares sales commission/chargeback detail reports.
Manages the payoff of vehicle floor plan and works with bank representatives.
Approves new charge accounts and oversees collection of past due accounts.
Compiles information and prepares reports as requested by management and/or dealer principal.
Controls keys to buildings and maintains log of keys issued to employees.
Cross-trains a qualified substitute.
Processes paperwork for new employees and terminations.
Keeps an updated file of all dealership job descriptions.
Maintains confidential employment files.
Maintains a professional appearance.
Attends managers meetings as requested.
Other duties as assigned
Education and Qualifications
Bachelor’s degree (B. A.) from four-year College or university; 3-5 years automotive controller/ office manager experience and/or training; or equivalent combination of education and experience.
Knowledge of Lightspeed DMS preferred
Previous automotive or motorcycle dealership experience preferred
Hands-on leadership by example
Knowledge of automotive accounting and management software
Strong staff supervision skills
Motorcycle Dealership experience preferred
Knowledge of HR functions and all federal, state and local employment laws
Must be able to multi-task should have strong communications, customer service, leadership and organizational skill
Excellent analytical ability
Work well under pressure
Benefits include medical, dental, and vision insurance, 401K retirement savings plan, Vacation time, holiday and sick leave, and company paid training. Discounts on merchandise, including vehicles.
Compensation is based on experience and commensurate with Fortune 500 companies.
About our Dealership
We are a high volume, high performing dealer part of a national chain.
About Baton Rouge Harley Davidson
Since 1980, Baton Rouge Harley-Davidson® has been the "Flagship Dealer of the Gulf South," conveniently located in the heart of Louisiana's capital city. With deep Southern roots and a passion for the Harley-Davidson® brand, our staff shares a commitment to deliver excellence to our customers in every visit. As a full-service dealer, we strive to exceed your expectations and provide you everything you need to "Ride and Have Fun." With a full lineup of new and pre-owned Harley-Davidson® motorcycles, a state-of-the-art service department and fully stocked P&A and Motorclothes departments, Baton Rouge Harley-Davidson® has everything you need to make your riding experience easy, safe and most importantly fun. Baton Rouge Harley-Davidson® believes in delivering frequent events designed to bring together customers who share a common passion for the Harley-Davidson® lifestyle.
In 2012, Robert Dodson fulfilled a lifelong dream when he became the owner of Baton Rouge Harley-Davidson® and Hammond Harley-Davidson®. With a vision of creating two of the nations "best-in-class" Harley-Davidson® dealerships, Robert is a hands-on owner who you will find on-site at either location. Robert is a motorcycle enthusiast who sat on the seat of his first motorcycle at the age of six and is still riding today (2010 Street Glide is his baby, 22523 miles, and counting!). Robert got his start in the motorcycle industry over 25 years ago as a sales associate and was instrumental in growing several dealerships in the Deep South the Midwest. With a belief in connecting with and giving back to the community, Robert looks forward to getting involved in local events and welcoming every customer as a lifelong friend!